This is where email templates come in. With templates, you can drastically cut down on the time it takes to contact candidates and create a shortlist. To help you do just that, here is our list of recruitment email templates guaranteed to get results.
Interview Emails
When sending an email to invite an applicant to interview, make sure to include any information the candidate will need. This includes the date, time and place of the interview, as well as the name of the interviewer. If your client’s office is tricky to find, include directions to its location. Keep the tone professional, but also friendly.
Re: Your Application to GloboCorp
Hi Debra,
Having taken a look at your CV on LinkedIn, and given the kind of outgoing and enthusiastic person you are, we’d like to invite you for an interview at GloboCorp. They’d like to get to know you a bit better, and give you a chance to learn more about their company. If you’re interested, you’ll be meeting with [name], head of [department], and interviewing for the position of [position].
Please come along to their office building on Main Street at 12:00pm on October 5th. Your interview will last approximately [x] minutes. The interview is only to find out a little more about you, your experience and what you’re looking for in a career. The address is [address]. Make sure to bring along a form of photo ID in order to be let into the building.
We look forward to seeing you soon. If you have any questions, please don’t hesitate to reply to this email.
[sign off]
Assignment Emails
Your assignment email is a sign to the candidate that they’re being considered for the next stage of your application process. So, while they might be excited, you have to keep your tone measured. Here’s what we mean.
Re: Your Application to GloboCorp
Hi Debra,
Following on from your interview, GloboCorp would like to offer you the opportunity to complete an assignment. This assignment is a regular part of our hiring process, and allows us to assess your [sales/marketing/etc.] skills. Please provide answers to the following questions:
- Where do you see yourself in five years’ time?
- Why would you like to work at GloboCorp?
- What do you enjoy about working in teams?
- What would you do if [ABC]?
[sign off]
Rejection Emails
Rejection emails are tough to get right, especially if the candidate has already come in for an interview. You need to employ a professional and serious tone.
Re: Your Application to GloboCorp
Hi Debra,
Thank you for taking the time out of your day to meet with the GloboCorp interview team. They felt that the meeting was productive, and considered your application fully. However, we regret to inform you that following on from your interview, they have decided not to offer you the position of [position].
That being said, we will keep your application on record, not least because we have a number of other exciting roles that you might be a better fit for. Moving forward, we’ll be in touch soon with more opportunities, and if you have any questions or would like more detailed feedback then please feel free to ask.
[sign off]
Offer Emails
Your offer email should be formal but friendly. After all, this is where you officially tender the offer to the candidate; it should be serious, but it’s a happy occasion, too.
Re: Your Application to GloboCorp
Hi Debra,
As the result of the interview process, and considering the result of the assignment you completed, the client is delighted to formally offer you the position of [position]. They were happy with the results of the interview, but especially blown away with your answers in the assignment.
In brief, the position entails:
- [Full time/part time] working hours
- A regular 9-5 schedule [or otherwise]
- The agreed upon salary of [amount]
- A start date of [date]
If you have any more questions, or would like more detailed feedback on your application, please feel free to reply to this email. Until then: congratulations!
[sign off]
Onboarding Emails
Your onboarding email should be the most enthusiastic, most welcoming and generally the friendliest email you send—both for the new hire’s sake and your own, since you can finally celebrate a job well done.
Re: Welcome to GloboCorp!
Hi Debra,
We hope you’re raring to go, and ready to get started in your new position. As per our last email, your start date will be the [day] of [month], and if you didn’t know, we have a [formal/informal/business casual] dress code.
GloboCorp have arranged for your first few days to be relatively relaxed, while you get to know everyone, and learn your way around. Don’t worry, you’ll have plenty of time to get used to your new surroundings. If you have any more questions, just reply to this email and we’ll get back to you as soon as possible.
[sign off]
So, are you ready to strengthen your recruitment process at every step? And are you ready to engage with candidates more than ever before? Give our templates a try, and you’ll be well on your way to strengthening and speeding up your recruitment processes.